Built for learning institutions
Stop losing student enquiries you already paid for.
One admissions CRM that captures every lead from your website, WhatsApp and ads, alerts the right counsellor on their phone, and flags anyone left waiting.
- Every enquiry in one place, the moment it arrives
- Instant phone alerts, so nobody misses a lead
- Update leads by chatting with an AI agent on Telegram
Set up for you · Built around your process · No long contract
The problem
You're paying for ads. Some enquiries never get a reply.
Enquiries come in every day. Without one system, you can't see which ones are slipping.
Enquiries are scattered
Some sit in WhatsApp, some in a spreadsheet, some in someone's inbox. Nobody has the full list.
Follow-ups happen late, or never
A parent asks about fees on Friday. By Monday they've already spoken to two other institutions.
Management can't see who's slipping
You find out at intake that enquiries went unanswered. By then, the ad budget is spent.
It's not a people problem. Your team just needs one place to work from.
See where your enquiries are slipping, in 20 minutes.
Who it's for
Built for admissions teams that live on enquiries
If two or more of these sound like you, we should talk.
Institutions running ads
You spend on Meta or Google every intake and want to know what it returns.
Teams with 2+ admissions staff
More than one counsellor means leads get shared, and sometimes dropped.
Student and parent enquiries
Parents often make the decision. You need to know who you're talking to.
Stuck on spreadsheets and WhatsApp
It worked at 20 enquiries a month. It doesn't at 200.
Honest note: Not for you if one person handles fewer than 30 enquiries a month. A spreadsheet is probably fine.
What you get
One place for every enquiry, from first message to enrolment
Your team follows up faster. You finally see what's happening.
Capture
Every enquiry captured automatically
No more copying leads from forms and chats into a sheet. Website enquiries appear within moments, even if the student stops halfway through the form.
- Half-finished forms still saved with name and WhatsApp
- Add leads from WhatsApp screenshots, Excel or Google Sheets
- Duplicate phone numbers flagged for you
Follow-up
Your team follows up in one tap
Counsellors don't copy numbers or save contacts. They open a lead and tap Call or WhatsApp, on phone or laptop.
- One-tap Call and WhatsApp on every lead
- New leads shared fairly across your team, automatically
- Reassign anytime, with the full history kept
Mobile app
Never miss an enquiry again
Install EnrolBell on any phone and get a push alert the moment something happens. A new lead, a reassignment, a lead going overdue. Your team knows before the student moves on.
- Instant alerts for new and assigned leads
- Overdue warnings before a lead goes cold
- Works on iPhone, Android and desktop
Phone lock screen showing EnrolBell push alerts: a new lead assigned, a lead reassigned, three leads waiting over two hours, and a reminder of follow-ups due today.
Accountability
Nobody gets left waiting
When a lead waits too long, it turns red. Managers see every overdue enquiry in one click, before the student goes elsewhere.
- Overdue leads flagged red automatically
- Clear stages from Uncontacted to Closed
- Drag-and-drop pipeline with bulk updates
AI agent
Run your CRM from a chat
No logging in, no forms. Message Bubu, your AI agent on Telegram: "Move Sarah to Interested and give her to James." It's done, and the CRM updates instantly.
- Update stages, assign leads and edit details by chat
- Ask who needs a follow-up today, in plain English
- Every change confirmed first, then synced to the CRM
Telegram chat with Bubu, the EnrolBell AI agent. The user asks to move Sarah Lee to Interested and assign her to James; Bubu asks for confirmation, then confirms the CRM is updated. The user then asks for an offer letter, and Bubu sends the PDF and saves it to Sarah's documents.
Performance
See exactly who's performing
Know which counsellor converts, who's slow to respond, and which ads bring students who actually enrol. Spend where it works.
- Conversion rate and response time per counsellor
- Results by source: website, WhatsApp and Meta ads
- Owner-only view with date filters
Documents & offer letters
Every document in one place. Offer letters in seconds.
Transcripts, IDs and forms live on the lead, not in someone's inbox. When a student is ready, create a custom offer letter in the CRM, or just ask Bubu in chat.
- Upload, store and download every file for a lead
- Offer letters generated automatically from your template
- Create them in the CRM or straight from Telegram
Create offer letter dialog with the student's full name, passport or ID number, letter date and intake, and a Create offer letter button.
Appointments
Appointments that don't get forgotten
Book campus visits, calls and video meetings straight from the lead. Everyone gets reminded, so fewer no-shows.
- In person, phone or video
- Syncs with Google Calendar
- Automatic email reminders
Also included
Full audit history
See who changed what, and when.
Role-based access
Owner, Operations and Sales roles. Invite-only accounts.
Database-level security
Access rules enforced in the database. Only Owners delete leads.
Phone, tablet or laptop
One login, every device. Install it like an app.
Setup done for you
We connect your form and move your existing leads in.
See it running on an enquiry flow like yours.
How it works
Set up for you. Built around how you work.
No IT team needed, and no disruption to your current intake.
- 1
Book a free demo
A 20-minute call. We look at how enquiries reach you today and show you the CRM.
- 2
We tailor and set it up
We shape stages, roles and letters around your process, connect your forms, import your leads and add your team.
- 3
Your team is live
Counsellors follow up from one place, on phone and laptop, with alerts the moment a lead arrives.
Takes 20 minutes. No slides, no obligation.
Pricing
Built for your institution. Priced for it too.
EnrolBell isn't off-the-shelf SaaS. We tailor it to your admissions and sales process, your enquiry volume and your growth plans, and price it to match. You only pay for what you need.
Tailored to your process
Your stages, roles, forms and offer letters, set up the way your team already works.
Scaled to your volume
From 50 enquiries a month to thousands, across one campus or many.
Set up and supported by us
We handle setup, data import and training, and stay on hand after launch.
Get a quote built around you
Tell us how your enquiries work. We'll show you the CRM on the demo and send a clear, fixed quote.
Get a custom quoteOr book a free demo firstEvery EnrolBell setup includes
- Unlimited leads
- Mobile app with push alerts
- AI agent on Telegram
- Documents and offer letters
- Setup, import and training
- Ongoing support
Quote within 24 hours of your demo · No obligation · No long contract
FAQ
Questions institutions ask us
Can't see yours? Ask us during the demo.
EnrolBell is custom software, not a one-size-fits-all subscription. Your price depends on your process, enquiry volume and team size. We'll send a clear, fixed quote within 24 hours of your demo, with no obligation.
It depends on how much we tailor, but most setups are live within a few weeks. We do the setup, connect your website form and import your existing leads. Your team only needs a short onboarding session.
Yes. Send us your Google Sheets or Excel files and we import them for you. Columns are matched automatically, and duplicate phone numbers are flagged so nothing is entered twice.
Yes. EnrolBell works with phone numbers from any country, and one-tap WhatsApp works wherever your students are. Stages, letters and fields are set up for how your institution works.
Your team chats with Bubu on Telegram like they would with a colleague. It can find a lead, update its stage, reassign it, edit details or create an offer letter. It always shows you the change and waits for you to confirm, then the CRM updates instantly.
Accounts are invite-only, with roles enforced at the database level. Only Owners can delete leads, and every change is logged. We'll walk you through how your data is stored and how it fits the data protection rules in your country during the demo.
Very little. If your counsellors can use WhatsApp, they can use this. Onboarding is included, and we're on hand if anyone gets stuck.
Still have a question? Ask us on the demo.
Book a demo
See it with your own leads in a 20-minute demo
No slides. We show you the CRM working on an enquiry flow like yours.
- A walkthrough built around how your enquiries arrive today
- An honest look at where leads are slipping through
- A tailored setup plan and a clear quote, if it's a fit
No obligation. Your details are only used to arrange your demo.